# Bookkeeping services > Bookkeeping services for limited companies in Epsom and across Surrey. Xero books, our receipt app and automations built around you. Book a free consultation. Last updated: 2026-11-09 # Bookkeeping services for limited companies in Epsom and across Surrey ## Xero finances kept accurate every month, with automations built around your business. ## *Our bookkeeping services keep your Xero file accurate every month, so your VAT, accounts and tax start from numbers you can trust. We look after owner-managed limited companies in Epsom, across Surrey and online anywhere in the UK. Sole traders and landlords are welcome too.* We ask for one thing. Your books live in Xero. Everything else we set up around how your business runs from your bank and sales platforms to the way your team collects receipts. ### What our bookkeeping services cover - Bank reconciliation in Xero, kept current each month - Purchase bills coded line by line where the bill allows it to allow greater analysis of your spend throughout the year - Receipts captured on the go with our own app - Sales invoices and customer payments matched to the bank - Bills reviewed for VAT as we go through the month, with our own bespoke systems capturing as many as possible (see our [VAT services](https://loveyouraccountants.com/services/vat)) - Month-end checks and a short note on anything unusual - A monthly or quarterly catch-up call on Teams - Hand-over to the same team for your annual accounts and tax One senior member of our team owns your account and knows it inside out. You do not talk to six different people depending on whether the question is about VAT, bookkeeping, accounts, personal tax or payroll. ### Our receipt app is included in your monthly fee We built our own app, available on the App Store and Google Play. Photograph a receipt when you buy something and it goes straight to Xero, ready for us to code and match to your bank. Nothing waits in a coat pocket or a glovebox until year end. The app comes with your monthly retainer at no extra cost. ### Bills captured line by line When a supplier bill arrives, we record each line as well as the total. A bill from a builders' merchant, for example, becomes separate lines for materials, delivery and plant hire, each coded to the right account. Where the bill allows it, we extract every line. That gives you a clear view of what you spend on fuel, software, subcontractors and stock, instead of one purchases figure. The detail helps in three ways: - It shows you which costs are rising, month by month. - It gives us what we need to separate allowable from disallowable items when we prepare your [corporation tax](https://loveyouraccountants.com/services/corporation-tax). - It makes VAT recovery accurate where one bill carries different VAT rates. ### Bookkeeping automations we set up around your business Every business collects paperwork differently, so we start by looking at how yours does. Then we build whatever removes the most manual work. These are examples of what that looks like. - **Receipts end up in pockets, bags and inboxes.** Our receipt app, so each receipt is photographed when you buy and lands in Xero. Removes: chasing receipts at month end. - **Supplier bills arrive by email.** Bills read and posted to Xero, with line items where the bill allows it. Removes: retyping bills and one-line coding. - **The same payments go out every month: rent, software, subscriptions.** Bank rules and repeating transactions tuned to your suppliers. Removes: coding the same transaction every month. - **You sell through a payment or marketplace platform.** Platform sales brought into Xero and matched to the payouts that reach your bank. Removes: working out which payout covers which orders. - **You track jobs, hours or stock in a spreadsheet.** A flow from your spreadsheet into Xero, tailored to what you track and built with tools such as Google Sheets and Zapier. Removes: entering the same figures twice. - **Work slips when you are busy.** A month-end exception report showing uncoded, unmatched and unusual items. Removes: finding problems at year end instead of in the month they happened. ### How we set up and run your books 1. **Free consultation.** We look at your current setup, your bank, your sales channels and how paperwork reaches you. 2. **Move and clean up.** If you use another package, or your books are behind, we move you to Xero and tidy the previous 6 to 12 months. This is often against a deadline, and we plan for that. Most clients pay nothing extra for the move. For a complex migration we may charge a one-off fee of up to £500 plus VAT, and we agree it with you before we start. 3. **Build.** We set up the receipt app and the automations that fit your business. 4. **Run.** Your books stay current. We contact you when something needs your input, and we hold a monthly or quarterly catch-up call. 5. **Review.** Each package includes an annual business review. ### Accounts, tax and VAT from the same team We keep your books and prepare your accounts, so your file is never handed to someone who has not seen it. Our standard turnaround is three months from year end for annual accounts and corporation tax. We acknowledge client emails within one working day. VAT has its own page, because registration, schemes and Making Tax Digital deserve more room. Read about our [VAT services](https://loveyouraccountants.com/services/vat) for the detail. If you also employ staff, see our [payroll services](https://loveyouraccountants.com/services/payroll). For year end, see [annual accounts for limited companies](https://loveyouraccountants.com/services/annual-accounts). ### Making Tax Digital for sole traders and landlords Sole traders and landlords are welcome, and clean bookkeeping in Xero makes the new rules far easier. Making Tax Digital for Income Tax began on 6 April 2026 for qualifying income over £50,000. It extends to income over £30,000 from April 2027 and over £20,000 from April 2028. If it applies to you, you keep digital records and send four quarterly updates a year, due on 7 August, 7 November, 7 February and 7 May. A final declaration follows by 31 January. It does not apply to limited companies. Read our guide on [what to do if HMRC has signed you up for Making Tax Digital](https://loveyouraccountants.com/knowledge/what-to-do-if-hmrc-has-automatically-signed-you-up-for-making-tax-digital). ### Who our bookkeeping services suit We work mainly with owner-managed limited companies and start-ups, from a one-person business to teams of a few dozen. We also look after sole traders and landlords. Businesses arriving from another accountant or bookkeeper are common, and our guide to [changing accountant mid-year](https://loveyouraccountants.com/knowledge/change-accountant-mid-year) explains how a switch works. ### What our clients say "So far they've saved me hours in time every week helping automate my book keeping and accounting." Reuben Mattinson, Google review. "The team at LYA made the change as painless and efficient as possible." Patrick Land, Google review. We are rated 5.0 on Google from 62 reviews. ### The people behind your books Our bookkeeping services give you one senior contact, backed by the wider team. Andy Mildner started the firm in 2008, and Rob Young ACA has been our Managing Director since 2023. Rob reviews this page. We are a Xero Platinum Partner, CIMA registered and an ICAEW-accredited training provider. [Meet the team](https://loveyouraccountants.com/about). ### Where to find us Most clients work with us online, through Teams and Xero. We are always happy to meet in person too, because the relationship matters to us. Come to our office at 2A The Quadrant, Epsom, Surrey KT17 4RH, call 01372 374143, or we will meet you for a coffee near you. We work with businesses in Epsom, Ewell, Ashtead, Leatherhead and Banstead, and further across Surrey. See our pages for [accountants in Epsom](https://loveyouraccountants.com/locations/epsom) and [accountants in Surrey](https://loveyouraccountants.com/locations/surrey). #### View more services - [Outsourced finance function 01](https://loveyouraccountants.com/services/outsourced-finance-function) - [Accounting & tax compliance 02](https://loveyouraccountants.com/services/accounting-tax-compliance) - [Bookkeeping, payroll and auto-enrolment solutions 03](https://loveyouraccountants.com/services/bookkeeping-payroll-and-auto-enrolment-solutions) - [Strategic business development 04](https://loveyouraccountants.com/services/strategic-business-development) - [SEIS/EIS tax relief 05](https://loveyouraccountants.com/services/seis-eis-tax-relief) - [Tax Investigation Insurance 06](https://loveyouraccountants.com/services/tax-investigation-insurance) ## Frequently Asked Questions. ## Do you work with businesses outside Epsom? Yes. We are based in Epsom, we meet clients across Surrey, and our cloud-based approach means we work with clients across the UK. ## Do you work with sole traders and landlords? Yes. We assist sole traders and landlords as well as limited companies. ## Do you do VAT returns? Yes. Your bookkeeping keeps VAT accurate all quarter, and we file the returns through Making Tax Digital. Our [VAT services](https://loveyouraccountants.com/services/vat) page covers registration, schemes and deadlines. ## Can you fix books that are months behind? Yes. We move you to Xero if you are elsewhere, then tidy the previous 6 to 12 months. We often do this against a deadline such as overdue accounts, and we plan the order of work around it. Most clients pay nothing extra for the move. A complex migration can cost up to £500 plus VAT, which we agree before we start. ## What does line-by-line bill capture mean for me? We record each line of a supplier bill where the bill allows it, so your ledgers show what you spent as well as who you paid. You get better cost analysis, more accurate VAT and cleaner tax calculations. ## How does the receipt app work and does it cost extra? You photograph a receipt in the app and it goes straight to Xero. It is something bespoke we made for our clients which we are constantly developing and it is included in your monthly retainer. ## What do I need to send each month? Photograph receipts in our app, make sure your bank feed is connected to Xero, and forward or upload supplier bills to the route we set up with you. We chase anything missing, and the catch-up call covers questions about unusual items. ## How often will you work on my books? Regularly through the month, not in one batch each quarter, so your VAT and management figures stay close to current. We agree the rhythm with you based on your volume. ## How much do bookkeeping services cost? We charge a fixed monthly fee based on the time your work takes. That depends on your transaction volume, whether you are VAT registered, whether you run payroll and how many catch-up calls you want. Most clients pay between £250 and £500 a month for the full package of bookkeeping, VAT, accounts, corporation tax and the director's personal tax return. Management accounts, where you want them, can cost an additional £500 - £1,000 a month. Larger multi-site businesses with more than 30 staff, where we work as part of your finance team, pay more from £2,000 to £8,000 a month. Our guide to [how much accountants cost](https://loveyouraccountants.com/knowledge/how-much-do-accountants-cost) explains what drives fees. ## Do I have to use Xero? Yes. We work in Xero for every client and we are a Xero Platinum Partner. If you use another package we move you across. One platform lets us build automations that work every time and gives us direct access to your data, which means fewer questions and overall a more cost efficient service for you. ## What is the difference between bookkeeping and accounting? Bookkeeping records your transactions during the year: bills, receipts, sales and bank movements. Accounting uses those records to produce your annual accounts, tax returns and advice. We do both, so the team that keeps your books also prepares your accounts. ### You can count on us to make your accounting worries disappear in **4 easy steps** **Our onboarding process is extremely simple; the steps below can be tailored to your requirements.** ![](https://loveyouraccountants.com/images/services/step-illustration.svg) Step 1 Initial meeting We provide a free consultation to understand the pain points of your business and explore different options [Contact us](https://loveyouraccountants.com/contact) Step 2 Sign up After creating a plan, we agree an ongoing fee to implement an efficient management process to look after your personal and company finances [Contact us](https://loveyouraccountants.com/contact) Step 3 Re-work and re-engineer the processes After implementation, the initially drafted process plan is amended as needed to ensure optimum efficiency and clarity over strategy [Contact us](https://loveyouraccountants.com/contact) Step 4 Supporting you going forward Depending on your needs and size we will look to provide holistic support across the business which can include looking after your finances and coaching [Contact us](https://loveyouraccountants.com/contact) Step 1 Initial meeting We provide a free consultation to understand the pain points of your business and explore different options [Contact us](https://loveyouraccountants.com/contact) Step 2 Sign up After creating a plan, we agree an ongoing fee to implement an efficient management process to look after your personal and company finances [Contact us](https://loveyouraccountants.com/contact) Step 3 Re-work and re-engineer the processes After implementation, the initially drafted process plan is amended as needed to ensure optimum efficiency and clarity over strategy [Contact us](https://loveyouraccountants.com/contact) Step 4 Supporting you going forward Depending on your needs and size we will look to provide holistic support across the business which can include looking after your finances and coaching [Contact us](https://loveyouraccountants.com/contact)