Bookkeeping services for limited companies in Epsom and across Surrey
Xero finances kept accurate every month, with automations built around your business.
Our bookkeeping services keep your Xero file accurate every month, so your VAT, accounts and tax start from numbers you can trust. We look after owner-managed limited companies in Epsom, across Surrey and online anywhere in the UK. Sole traders and landlords are welcome too.
We ask for one thing. Your books live in Xero. Everything else we set up around how your business runs from your bank and sales platforms to the way your team collects receipts.
What our bookkeeping services cover
- Bank reconciliation in Xero, kept current each month
- Purchase bills coded line by line where the bill allows it to allow greater analysis of your spend throughout the year
- Receipts captured on the go with our own app
- Sales invoices and customer payments matched to the bank
- Bills reviewed for VAT as we go through the month, with our own bespoke systems capturing as many as possible (see our VAT services)
- Month-end checks and a short note on anything unusual
- A monthly or quarterly catch-up call on Teams
- Hand-over to the same team for your annual accounts and tax
One senior member of our team owns your account and knows it inside out. You do not talk to six different people depending on whether the question is about VAT, bookkeeping, accounts, personal tax or payroll.
Our receipt app is included in your monthly fee
We built our own app, available on the App Store and Google Play. Photograph a receipt when you buy something and it goes straight to Xero, ready for us to code and match to your bank. Nothing waits in a coat pocket or a glovebox until year end. The app comes with your monthly retainer at no extra cost.
Bills captured line by line
When a supplier bill arrives, we record each line as well as the total. A bill from a builders' merchant, for example, becomes separate lines for materials, delivery and plant hire, each coded to the right account. Where the bill allows it, we extract every line.
That gives you a clear view of what you spend on fuel, software, subcontractors and stock, instead of one purchases figure. The detail helps in three ways:
- It shows you which costs are rising, month by month.
- It gives us what we need to separate allowable from disallowable items when we prepare your corporation tax.
- It makes VAT recovery accurate where one bill carries different VAT rates.
Bookkeeping automations we set up around your business
Every business collects paperwork differently, so we start by looking at how yours does. Then we build whatever removes the most manual work. These are examples of what that looks like.
- Receipts end up in pockets, bags and inboxes. Our receipt app, so each receipt is photographed when you buy and lands in Xero. Removes: chasing receipts at month end.
- Supplier bills arrive by email. Bills read and posted to Xero, with line items where the bill allows it. Removes: retyping bills and one-line coding.
- The same payments go out every month: rent, software, subscriptions. Bank rules and repeating transactions tuned to your suppliers. Removes: coding the same transaction every month.
- You sell through a payment or marketplace platform. Platform sales brought into Xero and matched to the payouts that reach your bank. Removes: working out which payout covers which orders.
- You track jobs, hours or stock in a spreadsheet. A flow from your spreadsheet into Xero, tailored to what you track and built with tools such as Google Sheets and Zapier. Removes: entering the same figures twice.
- Work slips when you are busy. A month-end exception report showing uncoded, unmatched and unusual items. Removes: finding problems at year end instead of in the month they happened.
How we set up and run your books
- Free consultation. We look at your current setup, your bank, your sales channels and how paperwork reaches you.
- Move and clean up. If you use another package, or your books are behind, we move you to Xero and tidy the previous 6 to 12 months. This is often against a deadline, and we plan for that. Most clients pay nothing extra for the move. For a complex migration we may charge a one-off fee of up to £500 plus VAT, and we agree it with you before we start.
- Build. We set up the receipt app and the automations that fit your business.
- Run. Your books stay current. We contact you when something needs your input, and we hold a monthly or quarterly catch-up call.
- Review. Each package includes an annual business review.
Accounts, tax and VAT from the same team
We keep your books and prepare your accounts, so your file is never handed to someone who has not seen it. Our standard turnaround is three months from year end for annual accounts and corporation tax. We acknowledge client emails within one working day.
VAT has its own page, because registration, schemes and Making Tax Digital deserve more room. Read about our VAT services for the detail. If you also employ staff, see our payroll services. For year end, see annual accounts for limited companies.
Making Tax Digital for sole traders and landlords
Sole traders and landlords are welcome, and clean bookkeeping in Xero makes the new rules far easier. Making Tax Digital for Income Tax began on 6 April 2026 for qualifying income over £50,000. It extends to income over £30,000 from April 2027 and over £20,000 from April 2028.
If it applies to you, you keep digital records and send four quarterly updates a year, due on 7 August, 7 November, 7 February and 7 May. A final declaration follows by 31 January. It does not apply to limited companies. Read our guide on what to do if HMRC has signed you up for Making Tax Digital.
Who our bookkeeping services suit
We work mainly with owner-managed limited companies and start-ups, from a one-person business to teams of a few dozen. We also look after sole traders and landlords. Businesses arriving from another accountant or bookkeeper are common, and our guide to changing accountant mid-year explains how a switch works.
What our clients say
"So far they've saved me hours in time every week helping automate my book keeping and accounting." Reuben Mattinson, Google review.
"The team at LYA made the change as painless and efficient as possible." Patrick Land, Google review.
We are rated 5.0 on Google from 62 reviews.
The people behind your books
Our bookkeeping services give you one senior contact, backed by the wider team. Andy Mildner started the firm in 2008, and Rob Young ACA has been our Managing Director since 2023. Rob reviews this page. We are a Xero Platinum Partner, CIMA registered and an ICAEW-accredited training provider. Meet the team.
Where to find us
Most clients work with us online, through Teams and Xero. We are always happy to meet in person too, because the relationship matters to us. Come to our office at 2A The Quadrant, Epsom, Surrey KT17 4RH, call 01372 374143, or we will meet you for a coffee near you. We work with businesses in Epsom, Ewell, Ashtead, Leatherhead and Banstead, and further across Surrey. See our pages for accountants in Epsom and accountants in Surrey.
Frequently Asked Questions.
Yes. Your bookkeeping keeps VAT accurate all quarter, and we file the returns through Making Tax Digital. Our VAT services page covers registration, schemes and deadlines.
Yes. We move you to Xero if you are elsewhere, then tidy the previous 6 to 12 months. We often do this against a deadline such as overdue accounts, and we plan the order of work around it. Most clients pay nothing extra for the move. A complex migration can cost up to £500 plus VAT, which we agree before we start.
We charge a fixed monthly fee based on the time your work takes. That depends on your transaction volume, whether you are VAT registered, whether you run payroll and how many catch-up calls you want. Most clients pay between £250 and £500 a month for the full package of bookkeeping, VAT, accounts, corporation tax and the director's personal tax return. Management accounts, where you want them, can cost an additional £500 - £1,000 a month. Larger multi-site businesses with more than 30 staff, where we work as part of your finance team, pay more from £2,000 to £8,000 a month. Our guide to how much accountants cost explains what drives fees.
Yes. We work in Xero for every client and we are a Xero Platinum Partner. If you use another package we move you across. One platform lets us build automations that work every time and gives us direct access to your data, which means fewer questions and overall a more cost efficient service for you.
Bookkeeping records your transactions during the year: bills, receipts, sales and bank movements. Accounting uses those records to produce your annual accounts, tax returns and advice. We do both, so the team that keeps your books also prepares your accounts.
You can count on us to make your accounting worries disappear in 4 easy steps
Our onboarding process is extremely simple; the steps below can be tailored to your requirements.
