Payroll services for small businesses in Epsom and across Surrey
Pay runs, HMRC filings and pensions handled on PayCircle by one team.
Our payroll services take pay runs, HMRC submissions and pension duties off your desk. We run payroll for owner-managed businesses in Epsom, across Surrey and online anywhere in the UK, and we run it on PayCircle. Moving payroll to PayCircle is the one thing we ask of you. It lets us build pay-run automations that save time and lower your fee.
What our payroll services cover
- Pay runs every week, fortnight, four weeks or month, to match how you pay
- Payslips for every employee
- Real Time Information submissions to HMRC on or before each payday
- PAYE and National Insurance figures ready ahead of the 22nd of the following month
- Auto-enrolment: assessment of every employee, contributions, the declaration of compliance and re-enrolment every three years
- Statutory pay for sickness, maternity, paternity and adoption
- Starters and leavers, including new starter set-up and P45s
- Year end: the final submission, P60s and benefits reporting
- Directors' pay, with the salary and dividend mix reviewed each tax year
You deal with one senior member of our team who knows your business. They also keep your books and prepare your accounts, so payroll costs in your ledgers always match what went through the pay run.
PayCircle is the one thing we ask you to move to
We run payroll in PayCircle. If you use another package, we set you up in PayCircle and carry your year-to-date figures across. The set-up is usually quick, and we can turn it around ahead of an urgent deadline.
We stay on one payroll platform for the same reason we stay on Xero for your books. We know it thoroughly, so the automations we build work on every pay run and we can keep them working.
Payroll automations built in PayCircle
A café with rotas, a consultancy with fixed salaries and a contractor with variable hours need different set-ups. We start with how you pay people now, then build what removes the most manual work.
- Same salaries every month. A recurring pay run built in PayCircle. You confirm changes and we process it. Removes: re-keying the same figures each month.
- Hourly or variable pay from timesheets. A standard timesheet template that feeds the pay run. Removes: retyping hours and checking totals by hand.
- People join and leave during the year. One short form that triggers PayCircle set-up, the auto-enrolment assessment and the P45. Removes: chasing starter details by email.
- Pension duties. An assessment on every pay run, contribution files for your provider and a three-year re-enrolment diary. Removes: working out pension contributions by hand.
- Payroll needs to match your books. A payroll journal posted to Xero after each run, so wages, tax and pension agree with your ledger. Removes: journal entries and reconciling differences.
- Employees ask for copies of payslips. Payslips delivered by email or portal. Removes: reissuing payslips.
- Directors want to pay themselves tax-efficiently. A salary and dividend planner built in Excel for your company. Removes: guessing the right mix each year.
Payroll numbers for 2026/27
- Employer National Insurance: 15% on each employee's pay above £5,000 a year
- Employee National Insurance starts at: £12,570 a year
- Employment Allowance: Up to £10,500 off your employer National Insurance bill
- Auto-enrolment earnings trigger: £10,000 a year
- Auto-enrolment qualifying earnings band: £6,240 to £50,270 a year
- Minimum pension contribution: 8% of qualifying earnings, with at least 3% from the employer
A company whose only employee is a director cannot claim the Employment Allowance. A company with at least one other employee earning above the secondary threshold may be able to. These figures are reviewed each April, and we apply the current ones to every pay run.
How we run your payroll
- Free consultation. We review who you pay, how often, and how the information reaches you today.
- Set up. We create your employer record in PayCircle, load your employees and move your year-to-date figures across.
- Agree the calendar and the automations. You tell us your pay dates. We build the templates and forms that fit your business.
- Each pay run. You confirm changes. We process the run, submit to HMRC, send payslips and post the journal to Xero.
- Year end. We file the final submission, issue P60s and report benefits, then review your payroll costs in your annual business review.
Payroll dates we manage for you
- Real Time Information submission: on or before each payday
- PAYE and National Insurance payment: by the 22nd of the following month when paid electronically
- Final submission of the tax year: on or before 5 April
- P60s to employees: by 31 May
- Benefits reporting on form P11D: by 6 July
- Auto-enrolment re-enrolment: every three years
Taking over your payroll mid-year
You can change payroll provider at any point in the tax year. We ask for your latest payslips, your year-to-date totals, P45s for recent starters and your pension scheme details. We check your year-to-date figures against your last submission to HMRC before the first run. Our guide to changing accountant mid-year explains the wider switch.
Who our payroll services suit
We run payroll for first-time employers, companies with a single director on the payroll, and owner-managed businesses with a few dozen staff. If you are taking on your first employee, read our guide to employing your first member of staff. Need your books kept as well? See our bookkeeping services. Your payroll, books, annual accounts and corporation tax then sit with one team.
What our clients say
"They consistently offer an excellent level of customer service with friendly staff and quick response times." Jackie Strange, Google review.
The people behind your pay run
Our payroll services are run by people who do payroll every week, with one senior contact for your account. Rob Young ACA, our Managing Director, reviews this page, and Andy Mildner, who started the firm in 2008, still works with clients. Meet the team.
Where to find us
Payroll runs online, so most clients never need to visit. We are still always happy to meet, whether that is a first conversation at our office at 2A The Quadrant, Epsom, Surrey KT17 4RH, or a coffee at yours. Call 01372 374143. Our clients are employers in and around Epsom, Cobham, Sutton, Leatherhead and Banstead, and further across Surrey.
Frequently Asked Questions.
It reduces your employer National Insurance bill by up to £10,500 a year in 2026/27. A company with only one employee who is a director cannot claim it. Most other employers whose employees earn above the secondary threshold can ask for it. We check your eligibility when we set up your payroll.
Your payroll fee is fixed and monthly, set from the time the work takes. That depends on how many people you pay, how often, how much changes between runs and whether you also use our bookkeeping. What drives a payroll fee is covered in our guide to how much accountants cost.
Yes. We run every client's payroll in PayCircle. If you use another package, we set you up in PayCircle and move your year-to-date figures across. It is the one change we ask you to make, because it lets us build and maintain automations around your pay runs. We transfer all of your team to PayCircle without any fee as we consider it an investment into the long standing relationship we expect to have with you as a client.
You can count on us to make your accounting worries disappear in 4 easy steps
Our onboarding process is extremely simple; the steps below can be tailored to your requirements.
